llmgw/docs/data.md

# What llmgw stores, and what leaves the machine

Written for the review that happens before a gateway is allowed near anyone's
documents. It describes what the software does. Mapping that onto an
obligation — GDPR, a sector rule, an internal policy — is work for whoever
holds the obligation; this page exists so that work starts from facts rather
than from a vendor's summary.

Everything below is checkable in the source, and the places to look are named.

## The short version

By default llmgw stores **no prompt or completion text anywhere**. It stores
who made a request, when, how many tokens, and what it cost.

Two features change that, and both are off until somebody turns them on for a
named project, and neither can be turned on without also saying for how long.

Nothing on the serving path leaves the cluster — **unless the catalog has a
model served outside it** (`external:` in a model definition): a request for
that model, or one that falls back to it, sends its prompt to that provider.
A guardrail policy with `no_store` refuses both for the scopes it covers.

**Guardrails** read every prompt and answer they are configured for, in the
gateway's own memory, to judge them. What they record — in the usage row and
the log — is the action, the policy, the category and how long it took: never
the text, the value that matched, or the placeholder map of a redaction. See
[guardrails.md](guardrails.md).

## What is stored, exactly

**Usage records**, one per request: the key, the project, the model asked for,
the model that answered, prompt and completion token counts, cost, HTTP status
and latency. No message content. The row is in `internal/store/store.go` as
`Usage` and there is no field for text in it. What the client chose to say
about the request is kept with it: OpenAI's `user` field and its `metadata`
or `x-llmgw-tags` — short strings, set by the client, for attributing spend.
A client that puts a person's name or address there puts it in the usage
records; the field is the client's, and so is that choice. Tags are not sent
on to the engine.

**API keys**, as SHA-256 hashes. The key itself is shown once, at creation, and
never stored — so a leaked database hands over no working credential, and
neither llmgw nor an administrator can recover a key somebody lost. A prefix is
kept so a key can be identified in a listing without revealing it.

**People and tenancy**: accounts, the organisation/team/project tree, and the
limits attached to it. Passwords are hashed.

**Sessions** for the browser pages, as tokens.

**Conversations and agent notes** — only for a project that asked. See below.

## What is not stored

Prompts. Completions. Anything the model was shown or produced, unless the
project turned on conversations or notes.

The chat page in llmgw's own web interface keeps the conversation in a
JavaScript variable in the browser. Refresh it and the conversation is gone,
because it was never anywhere else.

## Conversations and notes, when they are turned on

Two features keep text, and both work the same way:

- **Conversations** (`x-llmgw-thread`) let a client send only its new turn while
  llmgw replays the history — including to a different model than the one the
  conversation started on.
- **Agent notes** (`/v1/memory`, and MCP tools) let an agent keep something for
  itself across conversations.

Both are **off for every project** until an operator runs `llmgw keys threads`
or `llmgw keys memory` for that project by name. A request carrying a thread id
against a project that has not is refused with an explanation, not quietly
served without its history.

Both **require a retention window**. There is no way to turn either on without
saying how many hours, because a store with no expiry is a transcript of
everything a team ever typed, kept forever because nobody chose a number. The
window is measured from the last turn, so an active conversation does not
expire underneath it, and a background sweep removes what has passed it.

Both are **scoped to a project**, and the scope is part of every lookup rather
than a check afterwards. Reading a conversation that belongs to another project
returns the same answer as reading one that does not exist, so a leaked id
cannot be used to discover what exists elsewhere.

`DELETE /v1/threads/{id}` removes a conversation and its messages immediately.
It is a client endpoint, not an administrative one: the person who said the
thing can unsay it without asking somebody else to read it first.

Turning retention off stops new storage, and existing conversations go at the
next hourly sweep.

## What leaves the machine

**Nothing on the serving path.** A request arrives, is routed to an engine on
your own hardware, and the answer comes back. The router talks to engines, the
engines talk to nothing, the agents talk to the control plane. All of it is
inside the cluster.

Two things can reach outside, both started by an operator rather than by a
request:

**Fetching weights.** When a model's `source` is a URL, the agent downloads it.
Point that at an internal mirror and nothing leaves at all — which is also the
faster arrangement, because eight nodes pulling forty gigabytes from the
internet is a day's work and from a local mirror it is minutes. A `source` that
is a path on disk is never fetched.

**`llmgw ctl plan`.** Reads a model's architecture from huggingface.co to work
out whether it fits your hardware. An operator command run at planning time,
not part of serving, and not run by anything automatically.

There is no telemetry, no licence check, and no call home. The binary is
static, built with `CGO_ENABLED=0`, and runs in a network with no route to the
internet as long as the weights are already on disk.

## What the software cannot do for you

**The admin port serves pprof**, and pprof can dump the process heap — where
API keys sit in plaintext while they are being checked. Bind it to loopback and
reach it over SSH. The default does this; a deployment that changes it should
know why.

**The store holds everything.** With conversations turned on it holds text as
well as accounting, so where it lives, who can read it and how it is backed up
are decisions with the same weight as the ones above. The PostgreSQL DSN
belongs in a file readable only by the user llmgw runs as, which is why the
configuration takes `@/path/to/file` rather than the address itself.

**Model weights are yours.** llmgw reclaims only files it downloaded, and it
identifies those by a name it generated. Anything you put on a node it will not
touch, whatever the catalog says.

## Where to look

| Claim | Where |
|---|---|
| Usage rows carry no text | `internal/store/store.go`, type `Usage` |
| Keys are stored hashed | `internal/store/keys.go` |
| Conversations are off by default | `internal/store/threads.go`, `ThreadRetention` |
| Retention is required | `llmgw keys threads --help` |
| Scope is part of the lookup | `internal/store/threads.go`, `Thread` |
| Deletion is a client endpoint | `internal/router/threads.go`, `handleDeleteThread` |
| Weight fetching is the only serving-path egress | `internal/agent/weights/fetch.go` |